Print/Copy/Scan/FAX

If you need immediate help on any DoE printer, please contact Tech Help.

There are a number of machines in various locations around the Education building for printing, copying, scanning and FAXing. The ones most used by the department are:

IP Address	Printer Description	Printer Location
128.200.191.232	HP LaserJet 2200dn	by ED 2081
128.200.191.234	HP LaserJet 2100tn	in ED 2007
128.200.191.235	HP LaserJet 2200dn	in ED 3381
128.200.191.240	HP Laserjet 8150dn	by ED 2043
128.200.191.251	Xerox WorkCentre 7345	in ED 3220
128.200.191.252	Xerox WorkCentre 7345	in ED 2039
128.200.191.253	Xerox WorkCentre 7345	in ED 3450

 

In general, to add a printer to your machine, install the drivers for the printer, then look up the IP address of the printer in the table above and follow the "Add Printer" procedure for your operating system (Apple OS-X, Microsoft Windows,Linux). The Add Printer program may ask for the IP address of the printer and that it all required.

If you do not know how to Add a Printer to your machine, you can look up the procedure using the Help functions of your machine, look for instructions on the internet, try to find and follow instructions below or contact Tech Help for assistance.

All the printers in the chart above can print on both sides of the paper. Please try to use this mode as often as possible to save paper. The dual-sided printing option must be set in the Printer Properties/Preferences before printing. It can be set as the default. There are also draft modes for each printer, which can save toner. This too must be set in the Printer Properties/Preferences before printing.

The Xerox WorkCentre 7345 printers are Multifunction (MF) machines, also known as All-In-One (AIO) printers. They can print, copy, scan or FAX. They also have full color capability. NOTE: You need to install the printer drivers for the Xerox WorkCentre 7345 first BEFORE you add the printer to your machine. We have found these drivers at http://www.support.xerox.com/go/results.asp?Xtype=download&prodID=WC7328_WC7335_WC7345&Xlang=en_US&Xcntry=USA

Note that even the slightest dot of color on the page will make the print or copy a color job. Color costs~10X the price of B&W ($0.06/page vs $0.006/page). You may specifiy B&W only printing in the Printer Properties/Preferences, BEFORE you print. These machines all account for every print, copy, scan and FAX you do by User ID (copy code). Contact Tech Help if you do not know your 5-digit User IDs (copy code). All charges will be assigned to the User ID you enter.

Add a Printer to Apple OS-X 10.4 and Higher Machines

Determine which printer you wish to use and what its IP address is. You may use the chart above. The IP address of each printer is also noted on each printer somewhere.

Click on the Apple icon in the upper left of your screen, then click on "System Preferences..." option. Your "System Preferences" window will appear. Click on the "Print & Fax" icon.

A "Print & Fax" window will pop up. All the printers which your machine can currently print to will be listed in the box near the middle-left under the "Printer" heading, just to the right of the "In Menu" heading. All printers in this list should be currently available to you when you try to print anything from your machine.

In the "Printer & Fax" window you have open there should be a "+" button near the bottom left. Click on it. A "Printer Browser" window will pop up. This may take a minute or two of searching.

If not already selected, click on the "IP Printer" button near the top left. There may be another minute or two of searching, but eventually the screen will show you the needed fields to add an IP printer.

In the "Protocol:" box select "HPJet Direct- Socket". In the "Address:" box enter in 128.200.191.235, the IP address of printer. By the time you are finished entering the IP address, the printer may be identified in the "Name:" box down below. In our example the 128.200.191.235 printer in ED 3381 appears as "HP LaserJet 2200 Series" in the "Print Using:" box.

If it does NOT reflect the printer information in the "Name:" box, enter a name useful to you such as "HP LaserJet 2200dn in ED 3381". Enter in a location helpful to you such as "ED 3381" in the "Location:" box.

In the "Print Using:" box, click on the drop down menu and select "HP" if it is not already selected. In the subsequent drop-down box, select "HP LaserJet 2200 Series" or a model as close to the printer model you are adding as your machine can offer. Click the "Add" button in the lower right of the pop up window.

If an "Installable Options" screen appears, click on the "Continue" button. The new printer should be added.

After being added, the "Print & Fax" pop up window will be left with the newly added printer displayed. It should be checked to be on your "In Menu" list. This means the printer should be available to every program you print from on your machine.

Chances are the new printer will not be the default one which is chosen by your programs when you try to print. To select any printer as your default, click twice on it as displayed in your "Print & Fax" window. A pop up window with the printer's name at the top will be displayed. On the very top menu bar on your screen, click on the "Printer" option. Click on the "Make Default" option to make your selected printer the default one from now on. Click on the small red button in the upper left corner of your pop up printer window to close it down.

Click on the small red button in the upper left corner of the "Print & Fax" window to close it down.

You should have successfully added a new printer. It is recommended you open a short document and try printing it to the newly added printer to confirm evrything is working properly.

 

Add a Printer to Windows XP/Vista Machines

The easiest way to manage HP printers on an Windows machine is to open a web browser to http://www.hp.com, search for your printer type and download the "HP Universal Print Driver PCL 6." Double-click on the downloaded file to open it and follow the installation instructions. Select the Dynamic printer option. Let it be the default printer.

After it is installed, right click on the HP Universal Printing PCL 6" device and open Properties. Under the Find Printer link enter in the IP address of the printer you want to add. Click OK. Repeat to add more HP printers. When printing, always select the "HP Universal Printing PCL 6" device, then choose the specific HP printer you want to use from the list provided.

To add an IP printer manually on a Windows machine, determine which printer you wish to use and what its IP address is. We have pasted the IP addresses of each printer on them somewhere. (if the printer you need does not have such a tag on it, contact gse-tech-help@uci.edu.) IP addresses are in the form of 128.200.191.235. 128.200.191.235 is the IP address of the HP 2200dn LaserJet printer in ED 3381. It will be used as an example here.

Click on the "Start" menu and click on the "Printers and Faxes" option. The "Printers and faxes" pop up window should appear.

Click on the "Add a printer" option on the left sidebar of the window. A "Welcome to the Add Printer Wizard." window should pop up.

Click on the "Next" button.

Select the "Local printer attached to this computer." option. Click on the "Next" button.

Select the "Create a new port" option. From the drop-down menu, choose "Standard TCP/IP Port". Click on the "Next" button.

An "Add Standard TCP/IP Printer Port Wizard" window should pop up. Click on the "Next" button.

Enter in the IP address for the printer, in this case 128.200.191.235. Let the computer auto-enter in the Port Name for you. Do not change the Port Name. Click on the "Next" button.

You should be shown a list of the basic information for the printer you are about to add. Click on the "Finish" button.

The Printer Port has now been created and you are returned to the Add printer Wizard window. Select the Manufacturer and Model of your printer. Select the closet and most correct choices you can. In our example select "HP" for the Manufacturer and "HP LaserJet Series 2200 PCL" for the Printer, which should be highlighted for you already. Click on the "Next" button.

If you are asked to Keep or replace the existing driver, check "Keep existing driver (recommended)" and click on the "Next" button.

Name the printer something helpful to you. In our example, "HP LaserJet 2200dn in ED 3381" would be helpful. Click on the "Next" button.

For Printer Sharing select "Do not share this printer." Click on the "Next" button.

When you are asked if you would like to print a test page, select "yes" and click on the "Next" button.

You will be returned to the "Add Printer Wizard" window. If it presents a "Finish" button, click on it. A "Printing Test Page" window should pop up." Click on the "OK" button to close down the "Printing Test Page" window. The "Add Printer Wizard" window should close on its own.

You should have successfully added a new printer.

Printing Both Sides of Pages

Also known as dual-mode, dual-sided, double-sided or duplex printing, the ability to print both sides of each page on any document is the green solution. It offers the most cost-effective and environmentally friendly way to print. Not all printers support dual-sided printing. You must use a printer which supports dual-sided printing to get this feature.

The HP printers which support dual-mode printing usually have the letter "d" in their model number. For example, the printer in the West Hallway by ED 2081 is an HP LaserJet 2200dn. The "d" indicates double-sided print capability. You will note in the table at the top of this web page that the majority of our printers in DoE support dual-sided printing.

Typically you must set the options for printers with dual-sided printing capability to print dual-sided. They usually do not print dual-sided by default, although that is changing with newer printers and print drivers.

To enable dual-sided printing under Windows XP you must click on the Properties button in the print-dialogue box on your machine when it comes up. Click on the "Layout" tab. Under the "Print on Both Sides" section click on the "Flip on Long Edge" option. Ok your way back down to get the document to print.

To enable dual-sided printing on printers under OS-X, click on the Apple Icon in the upper left of your screen, drop down and click on System Preferences. Once the System preferences window pops up, click on "Printer & Fax." Click once on the printer you wish to set for duplex printing on the left side of the window under the Printers list. In Tiger, click on the "Printer Setup.." button. In Leopard, click on the "Options & Supplies..." button. Click on the Driver tab (Leopard). All the options for your printer should be listed. Find and click-check the box for "Duplex Unit" or whatever is listed to indicate your printer can print on both sides. Apply the changes and/or click OK on every screen and close your System Preferences. This enables the printer to use duplex mode, the first step.

When you go to print something, the print-dialogue window will appear. In both Tiger and Leopard there are options to select a printer. Select the HP LaserJet 8150dn if possible. It is a high speed, high capacity (2000 sheet) production quality laser printer which can print on both sides of the paper.

In Tiger, The third menu bar down in the print-dialogue window allows selection of multiple option fields, usually defaulted to the "Copies & Pages" option. Click it, then drag down and click on the "Layout" option. Under the Two-Sided: selections, choose "Long-edged binding" to get two-sided prints.

In Leopard, click on the window-expansion down-pointing arrow in the upper right of the print window. It will cause the other print options to be displayed. Click-check the box for Two-Sided printing and print your document.